10 Best Task Management Apps & Software for Teams [Phone & Desktop]
Teamwork makes the dream work. Thus, having the right tools to manage tasks can make a big difference. Also, these days, task management software and apps are more essential than ever. Plus, whether you’re using a desktop computer or phone, you can still manage your tasks. Yet, there are tons of task management tools available over the internet. So, it could be challenging to choose the right one. In this post, we’ll provide you with the top 10 tools to manage tasks. Keep reading as we review these tools to help you pick the best one.
- Part 1. Task Management Software for Desktop
- Part 2. Best Task Management App for Phone
- Part 3. FAQs About Task Management Software
As one main writer of MindOnMap's editorial team, I always provide real and verified information in my posts. Here are what I usually do before writing:
- After selecting the topic about task management software, I always do a lot of research on Google and in forums to list the program that users care about the most.
- Then I use all the task management tools mentioned in this post and spend hours or even days testing them one by one.
- Considering the key features and limitations of these task management apps, I conclude what use cases these tools are best for.
- Also, I look through users' comments on the task management software to make my review more objective.
Part 1. Task Management Software for Desktop
There are plenty of task management software you’ll find as you search. In this section, we’ve compiled the best tools you can try.
1. MindOnMap
MindOnMap is one of the top-rated task-managing software. It is a versatile tool that allows teams to plan, collaborate, and track projects and tasks. Using it, you can review and summarize important experiences to make progress. Also, you can follow a program continuously with MindOnMap. Apart from a project management tool, it is a diagram maker. It offers layout templates, such as treemaps, fishbone diagrams, organizational charts, and so on. Not only that, you can add and select your desired shapes, lines, color fills, and many more. Besides, it has a collaboration feature that lets you share your work with teams and peers.
To start with, navigate to the official page of MindOnMap. Select whether to Free Download the tool on your computer or Create Online. Then, sign up for an account.
Secure Download
Secure Download
Then, choose a template according to your needs. Then, begin the diagram for managing your tasks.
Once you’re satisfied, export your work by clicking the Export button. Afterward, choose your preferred output format.
Optionally, you can share your work so your team can have access to it. Do it by clicking Share > Copy Link.
PROS
- Easy-to-use and easy-to-understand interface
- Offers comprehensive customization options
- Provides a collaboration feature
- It has an online and offline version
CONS
- Lack of advanced features
2. Trello
Trello is a well-known Kanban-style task management software. It uses cardboard to represent tasks or ideas, and they are customizable. You can move them to other cards or lists. Trello also makes plans, progress tracking, and collaboration easier. Further, it is suitable for a broad range of applications, from personal to professional use.
Begin by creating different boards, which are known as the workspace. Do it by clicking the Create button. Then, label each board according to your needs.
Inside your created board, click the Add a list button on the right side. Name each list and hit Enter to create the list.
Now, click the Add a card button and enter the task’s name. Hit the Add button to create the card. Optionally, you can add due dates, descriptions, labels, and attachments.
Click and drag a card to move it between lists as tasks progress. You can also hit the Move button to change its list.
PROS
- Several dashboard customization options
- Excellent task and project summary
- Integration with various third-party apps
- Visual task management
CONS
- Lack of advanced built-in features
- Not applicable for larger teams
- Learning curve
3. Airtable
Airtable is a flexible task management tool. It combines the functions of a spreadsheet with a database. It helps teams work together and organize tasks the way they want. You can work together in real-time, attach files, and use filters to find things easily. It's great for teams who want an easy way to handle tasks and projects.
First, click the New Base button on your Airtable software. Select a template or begin from scratch, and hit the Create Base option.
Then, click the Add a table and label it. After that, click Add a record to add tasks. Fill in the details needed, and hit the Save button.
Now, use Grid View to see the tasks in a list. You can also click the Add a View button to switch different views. Finally, customize the columns and filters based on your preferences.
PROS
- Drag-and-drop features simplify task management
- Supports app integrations
- Due dates and milestone is easier to see on the calendar view
CONS
- Limited features compared to other high-end task management tools
- Unfortunately, it lacks reporting tools for in-depth analysis.
4. Asana
Asana is another popular task management software. Asana is a good option for those prioritizing task organization and meeting deadlines. It keeps your project tasks in focus, helps you prioritize, and offers multiple task views. Asana is a software that is well-established for effective team task management.
To start with, launch the Asana program on your computer. Click the New Project button at the left part of the tool’s interface. Name it to create the project.
Next, click the Add Task button. Then, name the task and add the important details.
Open a specific task, then click the Due Date on its details to set a date. Finally, hit the Save button. Drag the tasks on different columns as needed.
PROS
- Easy-to-use interface
- Enables integration with third-party apps
- Develop practical project timelines using Gantt charts
CONS
- Communication tools need improvement
- Users may find excessive email notifications frustrating
5. ClickUp
ClickUp is another helpful organizer for your tasks and projects. It handles everything from your daily tasks to large projects, even the whole process. Thus helping you keep track of what needs to be done, when it's due, and who's responsible. You can use it to manage your work, stay organized, and work better with your team. It also features several customizable options.
Firstly, open the ClickUp tool on your personal computer. Then, click the Create Space button and label it.
After which, click the New Folder button on the Space you’ve created. Then, name it and click now the New List within the folder.
Enter the name for the new list made. Then, click the New Task button and fill in the required details. Finally, hit the Create Task to save it.
PROS
- Diverse views for improved visualization
- More than 15 adaptable task viewing options
- Offers a free plan ideal for individuals
- Comprehensive opportunities for personalization
CONS
- Steep learning curve
- The user interface needs improvements
- Some users find the array of features overwhelming
Part 2. Best Task Management App for Phone
1. Todoist
Todoist has a mobile app version for planning tasks and to-do lists. It is an application that can help you and your team organize, manage, and prioritize tasks. You can make tasks, set due dates, establish priorities, and categorize them into projects. Tasks can range from simple to-dos and reminders to more complex projects with subtasks. Furthermore, you can group tasks that are related.
Supported OS:
◆ iOS (iPhone and iPad) and Android devices.
PROS
- Accessible on iOS and Android phones, including computers
- Intuitive and clean user interface that’s easy to navigate
- Sharing tasks and collaboration feature is available
CONS
- Some advanced features need a paid subscription
- Lacks built-in time tracking capabilities for more detailed project management.
- The steep learning curve for new users
2. Evernote Teams
The Evernote Teams mobile app promotes team productivity and collaboration. And that is through sharing notes, managing tasks, and organizing content. You can make and share notes and files, enhance team communication, and track project progress. With it, you can manage tasks with to-do lists, including due dates, descriptions, priorities, and more. Its dashboard also provides a visual snapshot of workload assessment and task prioritization.
Supported OS:
◆ Available on iOS and Android devices
PROS
- Integrate task management with note-taking
- Supports both Android and iOS operating systems
- Offers excellent organizational features, including notebooks, tags, and search capabilities
- It can handle various types of contents
CONS
- Extensive features and options can be overwhelming for beginners
- Some advanced features require a premium subscription, and it’s costly
- It might not suit complex project management needs
3. Microsoft To Do
Microsoft To Do is a mobile app that helps you organize and handle your tasks, to-do lists, and reminders. You can use the daily planner to create a 'My Day' task list to focus on important daily tasks. Also, you can collaborate and share task lists with others for teamwork and communication. Finally, manage tasks with due dates, notes, and priorities, and get reminders for improved productivity.
Supported OS:
◆ Available both on Android and iOS devices
PROS
- Simple and intuitive user interface
- Seamlessly integrates with other Microsoft 365 applications
- Supports sharing and collaboration feature
CONS
- Only offers basic features
- Limited customization options
- Dependent on the deep integration with Microsoft
4. Any.do
Any.do is another task management app that focuses on simplicity and functionality. It can be a go-to solution to create tasks, set reminders, and keep tasks organized. It also includes a calendar feature to keep your tasks and events in one place. Also, you can utilize it for personal task management.
Supported OS:
◆ Supports iOS and Android operating systems
PROS
- Easy-to-navigate interface
- Drag and drop functionality
- Combine tasks and events in one view
- Integrates with popular platforms, such as Google Calendar, WhatsApp, etc..
CONS
- Some advanced features require a premium subscription
- Team collaboration features are limited.
- Made for personal use
- Some users reported technical issues and slow customer support
5. Notion
Notion is a comprehensive mobile app for productivity. It combines note-taking, task management, collaboration, and knowledge organization. You can utilize it to structure and generate a range of content. You may start from notes and to-do lists to databases and beyond. It features a Kanban board that shows tasks visually. It also has a calendar displaying deadlines.
Supported OS:
◆ It is supported on both Android and iOS devices
PROS
- Flexible tool for creating customized task management, database, and more.
- Supports collaboration features with real-time
- Uses a wiki style, suitable for knowledge management and documentation.
CONS
- Offers tons of features that can lead to steep learning curve
- Advanced features require you to buy a subscription.
- Its mobile app may not offer the same level of functionality and ease of use as the web version.
Part 3. FAQs About Task Management Software
What is task management software used for?
Task management software is used for organizing, tracking, and prioritizing tasks and projects. It enhances productivity and ensures efficient completion of work.
Does Google have a task planner?
Yes. Google has a task planner called Google Tasks. And it integrates with other Google services like Gmail and Google Calendar.
What makes a good task management system?
It is when it offers ease of use, task organization, collaboration features, flexibility, and integration with other tools. It should help users stay organized, prioritize tasks, and track progress effectively.
Conclusion
To conclude, you’ve got to know different task management programs you can use. To choose the best tool for you, be sure to consider your budget and managerial needs. If you’re looking for an intuitive and straightforward program, MindOnMap is the one. Whether you’re a professional or a beginner in task-managing, you can use its full features.
