Best Project Management Software: Full Reviews with Tutorials
With the help of project management software, you can plan a project efficiently. Also, you can allocate tasks and keep the team organized. This way, you can ensure that goals and deadlines are met. There are various project management tools you can encounter on the market. However, it is not easy to find what software to use. If that is the case, you are in the right place. This guidepost will give you the answer you need. We will introduce you to various project management tools you can utilize for your project management. It includes the key features, pros, cons, pricing, and methods. Aside from that, you will see their differences. This way, you will get an idea of what software suits you the best.
- Part 1. Top 7 Project Management Tools
- Part 2. Compare Best Project Management Software
- Part 3. FAQs about Project Management Software
As one main writer of MindOnMap's editorial team, I always provide real and verified information in my posts. Here are what I usually do before writing:
- After selecting the topic about project management software, I always do a lot of research on Google and in forums to list the software that users care about the most.
- Then I use all the project management tools mentioned in this post and spend hours or even days testing them one by one.
- Considering the key features and limitations of these project management apps, I conclude what use cases these tools are best for.
- Also, I look through users' comments on the project management software to make my review more objective.
Part 1. Top 7 Project Management Tools
1. MindOnMap
If you want free project management software, use MindOnMap. This web-based tool is suitable for project management. You can organize your teammates, make an understandable plan, and allocate tasks. Aside from that, it allows you to use the tool easily with its intuitive interface. In addition, your work won’t disappear while making it. MindOnMap offers an auto-saving feature. With this feature, while you are using the tool, it will save your work automatically. Moreover, you can access the tool on all platforms. It includes Google Chrome, Mozilla Firefox, Microsoft Edge, Explorer, and more. Another thing is you can save your final output in various formats. You can save them as PDF, JPG, PNG, SVG, DOC, and more.
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Key Features
◆ Plan and set schedules.
◆ It offers an auto-saving feature.
◆ Suitable for making maps, illustrations, diagrams, and more.
◆ Edit images.
◆ Share with others for team collaboration.
Pricing
◆ Free.
PROS
- The interface is intuitive, which is perfect for non-professional users.
- Available on all browsers.
- 100% free.
- It offers everything for project management, like tables, shapes, text, and more.
CONS
- You need internet access to use the tool.
How to manage projects with MindOnMap
Visit the website of MindOnMap. Click the Create Mind Map button to proceed to another webpage.
Select the New option on the left part of the webpage. Then, click the Flowchart icon.
You can use a table on the upper part when you are on the main interface. Double-left-click the table to insert text inside. To insert the shape, go to the left part interface. Drag and drop the shape on the canvas.
When you finish your output, click the Save option to keep your work on your MindOnMap account. You can also click the Export button to save your work in various formats.
2. Zoho Projects
Another project management tool you can rely on is Zoho Projects. This program is easy to navigate and use. It is also suitable for small and growing businesses. Zoho helps you to track work efficiently, plan a project, and collaborate with your teammate. However, Zoho is not totally free. You need to get the paid version to enjoy more great features. It also doesn’t offer ready-to-made templates.
Key Features
◆ Good for time tracking.
◆ Suitable for team collaboration.
◆ Create blueprints.
Pricing
◆ Premium: $5.00 Monthly.
◆ Enterprise: $10.00 Monthly.
PROS
- Perfect for small and growing businesses.
- Accessible on all web browsers.
- Simple to use.
CONS
- Templates are not available.
- An internet connection is needed.
- Purchase a subscription plan for more great features.
See the steps below to use Zoho Projects for project management.
Open your browser and go to Zoho Projects website. Then, create your account. After that, you can already create your Project Title.
After that, the main interface will show up on the screen. You can see the project title on the left part of the interface. Then, click the Create Task option.
This way, you can put all the important details about your projects. You can click the X option to close the project.
3. Celoxis
If you are dealing with medium to large organizations, Celoxis is a suitable software. It is good for forecast revenue and scheduling tasks. With this online tool, you can plan your project well. Also, you can optimize resource utilization, track risks, collaborate with clients, and more. In addition, Celoxis is available on almost all web platforms. You can access the tool on Google, Edge, Explorer, and more. However, Celoxis is not easy to use. It has a complicated interface, making it confusing for beginners. You also need to purchase the software to use more advanced features.
Key Features
◆ Budget Management.
◆ Customizable Templates.
◆ Suitable for planning.
◆ Collaboration Tools.
◆ Data Visualization.
Pricing
◆ $25.00 Monthly (Per User).
PROS
- It enables users to collaborate with teams.
- Available on almost all web platforms.
- Perfect for large organizations.
CONS
- It doesn’t offer proofing tools.
- Purchasing the subscription plan is expensive.
- An internet connection is highly recommended.
How to use Celoxis to manage projects
Go to the Celoxis website and create an account. After that, when you are on the main webpage, click the New Project option to start. Then, you can already insert all details about the project. After setting up all the details, click the Save button.
Then, click the three bars on the right part of the interface. Then, another webpage will appear on the screen.
You can already insert all the details about your projects in this part. After that, click the Save button to keep your final output.
4. Microsoft Word
If you are looking for a project management program, use Microsoft Word. This downloadable program can help you with your project management. If you are trying to create a project plan, report, or visualize your whole project, this program is for you. Microsoft Word also offers everything you need for your project management. You can insert tables, shapes, colors, font styles, and more. This way, your output will be more satisfying to see. However, this offline program doesn’t offer an accessible template. So, if you are creating your project plan, you need to make them manually. Also, downloading the program has many methods, making it complicated for users. If you want to get the advanced features from this program, you must purchase a subscription plan.
Key Features
◆ Create a whole blueprint for the project.
◆ Suitable for making presentations, tables, charts, etc.
Pricing
◆ $6.99 Monthly (solo).
◆ 159.99 One-Time License.
PROS
- Perfect for project planning.
- Suitable for making presentations, tables, charts, etc.
CONS
- The installation process is time-consuming.
- Purchasing the program is expensive.
- Free templates are not available.
How to do project management is Word
Download Microsoft Word on your computer. After that, launch it after the installation process. Go to the Insert menu and click the Table option to add a table to the canvas
Insert all the things you want to put about the project. You can also put some color on your tables.
To save your final output, navigate to the File menu. Then, click the Save as option to keep it on your desktop.
5. Microsoft PowerPoint
Another offline program you can use is Microsoft PowerPoint. This program is not only great at creating presentations. You can also use this for project management. If you want to create a guide for your project, PowerPoint can do so. Planning a project is easy in this program. You can use various shapes to visualize the flow of the whole project, making it applicable to the organization. You also can make a Venn diagram using PowerPoint. However, it has some drawbacks. Microsoft PowerPoint is costly. You can’t use the full features of the program without purchasing it. Also, you need to create your template.
Key Features
◆ Perfect for visualizing a project flow.
◆ Create illustrations, diagrams, plans, and more.
Pricing
◆ $6.99 Monthly (solo).
◆ $109.99 Bundle.
PROS
- It offers shapes, tables, designs, and more.
- Planning a project is simple.
CONS
- It has a complicated installation process.
- Purchasing the program is costly.
- Users need to create their templates.
Steps of using PowerPoint to manage projects
Download and install Microsoft PowerPoint. Launch the offline program on your computer.
Then, select a blank page. Click the Insert menu and select the Shapes option. You can also input text inside the shapes by clicking the right click and selecting the Edit text option.
Go to File > Save as option to save your project on your computer.
6. Team Gantt
Team Gantt is an online tool tracking time spent on projects and tasks. In addition, This way, you will still be updated on the workflow. Also, you can collaborate with other people who are in another location. With this feature, you don’t need to go outside to meet your team. However, the online tool can only offer up to a 30-day free trial. After the trial version, you must purchase a subscription plan to use the tool continuously. It is also challenging to use the tool. If you are a beginner, seek professional help or use a more straightforward tool.
Key Features
◆ Suitable for team collaboration.
◆ Perfect for project planning.
◆ Reliable in tracking time.
Pricing
◆ $19 Monthly (Lite)
◆ $49 Monthly (Pro)
◆ $99 Monthly (Enterprise)
PROS
- Accessible in all browsers.
- It offers various templates.
- Suitable for managing projects.
CONS
- The procedure is not good for non-professional users.
- The tool is costly.
- Internet access is needed.
Tutorial of using Team Gantt to do project management
Go to the website of Team Gantt. Then, create your account, and follow the procedures.
Create a new project by inserting first the project name. Then, you can use free templates by clicking the Template options.
You can insert all the project information when the templates appear on your screen.
If you are done with the project, click the Share button. You can export your work to a PDF format or share the link.
7. Meister Task
Another project management software online is Meister Task. This web-based tool can help you with your project from beginning to end. It can help you with the whole project, especially from planning until you get the result. In addition, the tool allows you to collaborate with others. You can invite them and see the projects. Meister Task is also available to all browsers, making it convenient for users. However, this online tool has limitations, especially when using the free version. You can only make up to three projects. You need to purchase a subscription plan to create more projects.
Key Features
◆ Excellent for creating a project flow.
◆ Reliable in team collaboration.
Pricing
◆ $6.49 Monthly (Pro)
◆ $11.99 Monthly (Business)
PROS
- Easy to access all browsers.
- Easy to use, which is perfect for beginners.
- The work is editable.
CONS
- The free version only allows three projects.
- A subscription plan is pricey.
- An internet connection is highly recommended.
How to use Meister Task to manage projects
Visit the website of Meister Task. Then, proceed to a New Project option. This way, you can start inserting the name of your project.
After that, you can create the whole flow of information about the project. You can start with planning, then making procedures, and the possible outcome. You can also do a time-tracking process. Click the Invite option to invite your team and see the project.
Click the Share button to share the project with other teams or members. The tool can save the project automatically. If you want to see the project, simply visit the website and log in to your account.
Part 2. Compare Best Project Management Software
| Software | Platforms | Difficulty | Users | Free to use |
| MindOnMap | Google Chrome Internet Explorer Safari Microsoft Edge Opera | Easy | Beginners | Yes |
| Zoho Projects | Mozilla Firefox Google Chrome Internet Explorer | Easy | Beginners | Not totally |
| Celoxis | Google Chrome Microsoft Edge Internet Explorer | Easy | Beginners | Not totally |
| Team Gantt | Google Chrome Microsoft Edge Firefox | Hard | Advanced | Not totally |
| Meister Task | Microsoft Edge Internet Explorer Google Chrome | Easy | Beginners | Not totally |
| Microsoft Word | Windows Mac | Easy | Beginners | Not totally |
| Microsoft Power | Windows Mac | Easy | Beginners | Not totally |
Part 3. FAQs about Project Management Software
1. What can you do with a project management app?
It is used to manage the development and completion of a particular project. It allows people to visualize the whole project.
2. How to choose project management software for your team?
You need to consider many things. It includes the budget and the people. You also need to think about the features that the software can offer.
3. What are the benefits of using a project management tool?
With the help of a project management tool, you can easily view the entire project. You can see the plan, the procedure, the time, and how to meet the goal.
Conclusion
To conclude this article, you have learned the top 7 project management software you can use. However, some tools are challenging to use, and some are costly. In that case, use MindOnMap. This web-based tool offers simple steps and is 100% free.
