5 Best Change Management Software to Try for Your Organization
Change is an inevitable aspect of any dynamic organization. Hence, managing change efficiently is crucial for sustained success. In today's fast-paced business environment, change management software serves as a strategic tool. It helps organizations in so many ways. Yet, with a lot of tools available online, some find it hard to choose the perfect fit for them. Fortunately, you have come to the right place. Here, you’ll be able to explore the best change management tools. Get to know their price, pros, and cons as you scroll in this post. Finally, learn how you can create a diagram to manage changes.
- Part 1. What is Change Management
- Part 2. Change Management Tools
- Part 3. How to Make a Diagram for Managing Change
- Part 4. FAQs About Change Management Software
As the main writer of MindOnMap’s editorial team, I always provide real and verified information in my posts. Here are what I usually do before writing:
- After selecting the topic about change management software, I always do a lot of research on Google and in forums to list the tool that users care about the most.
- Then I use all the change management apps mentioned in this post and spend hours or even days testing them one by one.
- Considering the key features and limitations of these change management tools, I conclude what use cases these tools are best for.
- Also, I look through users’ comments on the change management software to make my review more objective.
Part 1. What is Change Management
Change management is a systematic approach or set of processes that organizations employ. They use it to navigate and implement alterations. It can be used on structure, processes, technologies, or culture. It is a strategic discipline aimed at helping organizations. Allowing them to have a smooth transition from their current state to a desired future state. That way, they can ensure that changes are well-received and effectively integrated.
To make it work, change management is not just about the plans and tasks. It is also about understanding how people feel about the changes. It involves talking to everyone involved and then making sure they know what's happening. Finally, it supports them as they get used to the new way of doing things. So, it helps everyone in a company adapt to changes without too much confusion or stress.
Part 2. Change Management Tools
If you want to know how to manage change, first learn some tools that you can use first. Below are some of the software you can pick from.
1. Jira Service Management
Jira is a versatile project management tool. Then, it extends its functionality to change management. Before, it was recognized as Jira Service Desk; now, many call it Jira Service Management. It stands as a comprehensive IT service management (ITSM) solution. It is also made for DevOps, IT operations, and support teams, catering to organizations of varying sizes. Apart from that, Jira change management also comes with an advanced risk analysis engine. It uses automation to give risk scores for each change. This helps the user quickly figure out if a particular change has low, medium, or high risk.
Price:
◆ 7-day free trial
◆ From $21/agent/month
PROS
- Customizable workflows tailored to specific change processes.
- Seamless integration with other Atlassian tools like Confluence and Bitbucket.
- Extensive reporting capabilities for tracking and assessing changes.
CONS
- Initial setup may be complex, especially for new users.
- The interface might be overwhelming for individuals unfamiliar with Jira's ecosystem.
2. ChangeGear Change Manager
ChangeGear is an IT service management and change management solution. The tool was also designed for organizations of various sizes. Plus, it uses advanced automation and controls in managing changes. At the same time, it releases processes in a simple interface. Finally, streamlines change processes, ensuring efficiency and minimizing disruption.
Price:
◆ Pricing details are available upon request.
PROS
- User-friendly interface that facilitates ease of use.
- Customizable workflows adapt to diverse change management needs.
- Built-in automation reduces manual efforts in change processes.
CONS
- Limited out-of-the-box integrations compared to some other tools.
- Pricing details are not readily available, hence affecting budget considerations.
3. WalkMe
If you’re looking for a tool to manage both employee and customer change, use WalkMe. Its tools help you to stop mistakes, promote the behaviors you want, and help you finish tasks. Further, it makes it easier to use software at work. However, it takes some time to set up, and when WalkMe updates its software, you often need to manually test your tasks again, which can be a bit of a hassle.
Price:
◆ Price starts from $2-3000/annually.
PROS
- Offers customization options, allowing organizations to tailor your specific needs.
- Provides effective user guidance tools for a smoother change management process.
- Provides insights into digital behavior.
- Easy access to the Help Desk through WalkMe enhances user support.
CONS
- It takes some time to set up.
- It is dependent on software updates.
- The variety of features and options may lead to a potential information overload.
4. Viima
Are you in search of a change management tool for your small company? Viima might be the one you’re looking for. It’s a top choice for small businesses because it offers a low-cost entry point and minimal barriers. It also provides some services for free while catering a limited number of users. Plus, it is available on both Android and Apple platforms.
Price:
◆ 14-day free trial and free version available.
◆ From $39/month (10 users).
PROS
- Provides an easy-to-use interface,
- Viima offers a low-cost entry point, making it a budget-friendly option.
- The availability of Apple and Android apps ensures that teams can stay connected.
- It supports real-time collaboration.
CONS
- The free version may be limited.
- Suitability for larger enterprises' change management needs may be limited.
- Users may face a learning curve when trying the more advanced features
5. ChangeScout
Finally, we have the ChangeScout tool. It is a dedicated change management tool designed to streamline the change process. It also provides a centralized platform for planning, tracking, and communicating changes. That way, you can ensure transparency and accountability throughout the organization.
Price:
◆ Pricing details are available upon request.
PROS
- User-friendly interface that facilitates ease of use.
- Configurable workflows adapt to diverse change management needs.
- Built-in automation reduces manual efforts in change processes.
CONS
- Limited out-of-the-box integrations compared to some other tools.
- The price details are not available.
Part 3. How to Make a Diagram for Managing Change
To show how you manage change through a diagram, you need a reliable tool. Thus, we highly recommend you use MindOnMap. It is an online mind-mapping platform that you can use to draw your ideas. Then, you can show it through a visual presentation, like charts or diagrams. The tool also offers various layouts to create your desired chart. With it, you can create flowcharts, fishbone diagrams, treemaps, and more. Further, it offers an automatic saving feature. That means that the platform will save all your work after you stop working on it in a few seconds. Thus, it stands as a reliable tool to visualize change management examples, too. Plus, it allows you to represent complex information related to your initiatives.
What’s more, you can also download its app version if you need to. Now, learn how to create a diagram to manage changes:
Navigate to the official website of MindOnMap, then choose to Create Online or Free Download the app. Then, create a free account to access the platform fully.
Secure Download
Secure Download
Once you’ve accessed the software's main interface, you’ll see different layouts. From there, you can now choose your desired template to create your diagram.
On the following interface, begin making your diagram for managing change. Here, you can see various shapes, themes, and annotations that you can use. Personalize your diagram as you wish.
When you’re done, you can save your work by clicking the Export button in the upper-right-hand corner. Next, you can select from the available formats like PDF, SVG, PNG, and JPEG.
Alternatively, you can show your diagram with your colleagues, teams, and friends. To do it, hit the Share button at the top-right part as well. Also, you can set the Password and Valid Period as you wish. Finally, click the Copy Link button.
Further Reading
Part 4. FAQs About Change Management Software
Why is change management important?
Change management is vital to have a smooth transition during organizational shifts. It can also help teams adapt and then minimize resistance. Finally, it maximizes the chances of successful implementation.
What is a change management framework?
It is a structured approach that you can use as a guide for the processes. It may include planning, executing, and sustaining organizational change. It provides a systematic way to address challenges and engage stakeholders. Last but not least a change management framework will let you achieve desired outcomes.
How do you define a change management strategy?
A change management strategy outlines the overall plan for managing and implementing change. It includes communication plans, training programs, and other elements. That way, an organization will ensure the successful adoption of new processes or initiatives.
What are the key change management principles?
Key change management principles include effective communication. Not only that but also active stakeholder engagement and leadership support. Other things are employee involvement and the recognition that change is a continuous process. These principles guide organizations in fostering a positive and adaptive culture. And this is during the periods of transformation.
Conclusion
In the end, you’ve got to learn what change management is. Plus, the different change management software has been listed for you to use. Now, if you need a tool to show how you manage change through a diagram, use MindOnMap. It can ensure that it’ll provide you with a straightforward way to make personalized diagrams. Finally, you can use it offline or online, making it more convenient for you.
